KEMTIA Executive Board Meeting

September 19 and 21, 2003

Owensboro, KY

The KEMTIA Executive Board Meeting was called to order by President Theresa Martin on 09/19/2003 at 12:15p.m.

 

MEMBERS PRESENT:

                                President:                              Theresa Martin

                                Vice President:                      Glenn Allen

                                Secretary:                              Eva Prewitt

                                Treasurer:                              Aline Flanagan

                                Sergeant-At-Arms:              Phil Taylor

                                Past President:                      Mark Bailey

                                Executive Secretary:            Absent

                North Region:       Cossette Spille                                      West Region:        Katherine Thomasson

                Central Region:     Jody Grizz                                              East Region:          Absent

                Other Members Present:  9 other members present for the E-Board meeting

 

A request from President, Theresa Martin; to defer transaction that need voting upon to the General Assembly Meeting that will be held following the E-Board Meeting.  Catherine Thomasson and 2nd by Phil Taylor made motion upon the request. Passed.

 

By-Laws Committee:  Dale Edmondson presents resolution that had been adopted by the Executive Board to be brought before the assembly.  The resolution is to broaden membership, to include new regulation language including Level I, II and III EMS Educators   and to change the association to D/B/A Emergency Medical Service Educators of Kentucky.  The floor was open for further discussion. 

 

Professional Development: Katherine Thomasson reports that the “Association’s Code of Ethics” that were approved at the August 16th E-Board meeting have been finalized and are ready to be submitted with the minutes of this meeting.

 

There was discussion about fee increase and registration fee of the Fall Conference.  No actions were taken.

 

A motion was made by Steve Burton and 2nd by Katherine Thomasson to suspend the Executive Board Meeting and complete further transactions within the following General Assembly Meeting.  Passed at 12:30 p.m.

 

 

President Theresa Martin called the KEMTIA Annual General Assembly Meeting to order on 09/19/2003 at 01:15p.m.

 

MEMBERS PRESENT:

                                President:                              Theresa Martin

                                Vice President:                      Glenn Allen

                                Secretary:                              Eva Prewitt

                                Treasurer:                              Aline Flanagan

                                Sergeant-At-Arms:              Phil Taylor

                                Past President:                      Mark Bailey

                                Executive Secretary:            Teresa Joyce

                North Region:       Cossette Spille                                      West Region:        Katherine Thomasson

                Central Region:     Jody Grizz                                              East Region:          Absent

                Members Present:     31     Quorum was present.

 

Approval of August 16, 2003 Minutes with corrections.   Motion was made by Katherine Thomasson to approve the minutes as written with corrections to be made; Katherine Thomasson, Professional Development, serving as chairman of the “General Rules of Conduct Committee presented a draft of the Code of Ethics along with Dale Edmondson’s presentation of a similar draft. Recommendation was entertained to combine the two presentations and file as KEMTIA’s Code of ethics. Recommendation was approved. The motion was second by Glenn Allen.  Passed to accept and file the minutes with correction.

 

Treasurer’s Report by Aline Flanagan:  To date of September 17, 2003 running Balance in KEMTIA Checking Account is $649.36 and in CD Accounts $5,728.41 a total reported $6,377.77. A Motion was made to accept and file Treasurer’s Report by Terry Fraley and 2nd by Glenn Allen. Passed.

 

Executive Secretary Report by Teresa Joyce:  To date of August 31, 2003 ending balance of $23,794.79 with $930. Checks not cleared also pending the fall conference costs.  A motion was made by Dale Edmondson to receive and file the Executive Secretaries Report pending Audit to be conducted during this conference.  The motion 2nd by Mark Bailey. Passed. There was discussion about increase in association dues and/or continued charge for continuing education conference. Teresa reported that in the last year the income is less than in the past without a state evaluation contract and that the association will need to acquire funds to conduct replicable conferences as in the past.  There was only discussion, no actions were taken.

 

Appointed Audit Committee by President Theresa Martin;  Paul Billings, Chairman, his chosen members to serve on the committee and report back to the assembly at the end of this session on Sunday; Jim Thompson, 330-I and Dale Edmondson, 244-I.

 

There were no Regional changes or meetings to be reported on at the time of the meeting.

 

Political Affairs deferred to Past President, Mark Bailey:  Report of Recommendations; KEMTIA has presented a series of recommendations to KBEMS for approval to be sought for the Emergency Medical Services Regulations for the State of KY.  The recommendations were approved and submitted along with the entire regulations document.  The Regulations were approved by KBEMS and now will seek approval through the legislative process.  The next formal legislative step will be held October 14,2003.

Mark Bailey urges calls and/or letters from association members to Legislative Representatives to express the importance of stabilizing a set of Legislative Guidelines for EMS in the State of KY.   A copy of the presented proposals is posted on the KEMTIA.org website and a hard copy was available at the meeting.

 

Professional Affairs Reported by Sharon Pierceall:  Refresher Courses need to be scheduled and conducted within each region   quarterly throughout the year.  There should be one held in each region during each quarter and should be the responsibility of the KEMTIA Regional Representative to conduct the arrangements.

Jack Carey Award Nominations should be presented before the end of this session for the voting process to be secured.

 

Sharon Pierceall also reported on Professional Development.  Sharon shares the endorsement by the E-board to commence with the Evaluator Training Program that has formed a committee of six members to work with KBEMS with a program that will educate and enhance the skills and knowledge of EMS evaluators in KY by using guidelines that have been displayed in the EMS Regulations for the State of KY.

 

Sharon sends a reminder that Scholarship applications can be retrieved from the KEMTIA.org website or may be gotten through contacting a member of the executive board.

 

Dale Edmondson presents the KEMTIA Code of Ethics via power point presentation.  The Code of Ethics had been adopted by the E-Board at the August 16, 2003 E-Board Meeting. The KEMTIA Code of Ethics will be on the KEMTIA.org website and available via postal mail upon request.

 

Conference Committee:  Eva Prewitt, Secretary reporting; The Fall Conference was designed with 8 hours of continuing methodology hours that will reiterate the importance of visual aids and the power that presentations have on students.  Positive thinking and humor releases stress and the speakers that are presenting on Saturday will demonstrate motivational patterns that are welcomed to be used by instructors.  The afternoon will be on topics of MAST Destruction and the stresses followed by Critical Incident Debriefing controversies.  Breakfast and lunch is provided by KEMTIA.  The dance on Friday Evening is sponsored by KEMTIA to all that attends the conference.  There is a $5 charge that will be collected at the door.  Many persons helped to organize the speakers and the conference and should be appreciated for all the work that they have done.  The week long EMS Conference included Pediatric Education for Pre-hospital Providers (PEPP) Course presented by Tom Taylor, Project Manager for KY EMS for Children with The KY Board of EMS.  A couple of KEMTIA Instructors taught segments during the week.  The course was co-sponsored by KEMTIA.  It was a success and over 20 students received certification as well as Instructor Credentials for the completed 16 hours.

 

Resolution:  Dale Edmondson presented the resolution with explanation and time for questions and answers.  The Executive Board adopted the resolution August 16, 2003.  The resolution includes the change in the name; Kentucky Emergency Medical Technician Instructors Association (KEMTIA) D/B/A Emergency Medical Service Educators of Kentucky (EMSEK).  The resolution also will invite a membership of Level I, Level II and Level III EMS Educators as written in the EMS Regulations and will also include membership of program directors of Emergency Medical Services-Teaching Educational Institutions.  A motion was made after the presentation to accept and approve the resolution as written by Steve Burton and 2nd by Charlie O’Neal. A copy of the resolution is on the KEMTIA.org website.  Passed.

 

 

 

OLD BUSINESS: 

Katherine Thomasson speaks on behalf of her committee in preparing evaluation scenarios.  The testing scenarios are being drafted per committee and will be only distributed to KEMTIA Education Coordinator, Steve Burton.  Members of the association are asked to contribute scenarios to add to the education and training section of the KEMTIA.org website to be utilized by members during their practice sessions and in the classroom.  Steve Burton asks that the two types of scenarios be understood.  One is for learning and practice sessions and the other set will be secured and only available at the time of skills evaluations through the lead evaluator.

Steve Burton explains the process for receiving approval for a KEMTIA Sponsored Course.  All applications for course approvals are on the KEMTIA.org Website.

 

Nominating Committee appointed by President, Theresa Martin:  Gary Santana, Chairman, Steve Sheets, Cosette Spille and Sharon Pierceall.  Committee is to receive nominations for Executive Board positions and to report back at the Sunday General Assembly meeting.

 

NEW BUSINESS:

 

A motion was made from Dale Edmondson and 2nd by Cosette Spille to award Art Cook as a Life Time Member.  Motion Passed.

 

A motion was made by Phil Taylor to award Randall Mantooth as an Honorary Member of KEMTIA.  Motion was second by Dale Edmondson. Passed and award will be presented at the evening EMS Award’s Banquet.

 

Sharon Pierceall addresses the By-Laws Committee that By-Law Changes and wording will need to be changed as the D/B/A for EMSEK paperwork is filed.  Recommendation from President Theresa Martin is to have the Bylaws committee make the changes and submit the changes at the next Executive Board Meeting.

 

Nominations for the 2003 Jack Carey Award: 

Mike Friermuth             Eva Prewitt

Steve Burton                   Aline Flanagan

 

Regulations Recommendations by Jerry McGraw:  Reporting that during the 2002 session of the Kentucky General Assembly changes were made relating to legislation with EMS in KY.  Jerry has written a letter of recommendation of changes that are needed in the prior statues.  KRS Chapter 311-A has several issues that need attention through KY EMS.  Jerry alerts all members to get involved with the legislative body and study KRS Chapter 311-A and Chapter 95 of the Kentucky Revised Statues which covers issues for Police and Firefighters.  Questions have been raised as to why EMS personnel are not mentioned in Chapter 95.  Review and let Legislative Representatives hear views from members of The EMS Educators of KY.

 

President, Theresa Martin has called for recess at 03:35p.m.on this Friday September 19, 2003 and the meeting will be reconvened Sunday at 8:30a.m. September 21, 2003.

 

 

The KEMTIA Annual General Assembly Meeting was reconvened and called to order by President Theresa Martin on 09/21/2003 at 08:45 a.m.

 

MEMBERS PRESENT:

                                President:                              Theresa Martin

                                Vice President:                      Glenn Allen

                                Secretary:                              Eva Prewitt

                                Treasurer:                              Aline Flanagan

                                Sergeant-At-Arms:              Phil Taylor

                                Past President:                      Mark Bailey

                                Executive Secretary:            Teresa Joyce

                North Region:       Cossette Spille                                      West Region:        Katherine Thomasson

                Central Region:     Jody Grizz                                              East Region:          David Wilder

                Members Present:     26    Quorum was present.

 

Aline Flanagan, Recipient of the 2003 Jack Carey Award, graciously addresses the assembly with appreciation for the honor.  Her words “The honor of receiving the award was right up there with the happiest days in her life, her wedding day and the days she gave birth to their children.”

 

Audit Committee Report:  Paul Billings, Chairman of Audit committee reports that the books received from Treasurer Aline Flanagan and Executive Secretary, Teresa Joyce were found in good order.

 

Election of New Executive Board Members: 2004 Executive Board Members Sworn into office:

President:                              Theresa Martin

Vice President:                      Mark Bailey

Secretary:                              Eva Prewitt

Treasurer:                              Katherine Thomasson

Sgt at Arms:                          Phil Taylor

Past President:                      Pending Position

Executive Secretary:            Teresa Joyce

 

Region Representatives:

North Region:       Gary Santana                        Central Region:     Aline Flanagan

East Region:          David Wilder                        West Region:        Traci Purcell

 

Correspondence:  Donation from Fumie Bouvier to the Scholarship Fund for the amount of $200. Letter of gratitude for the organization accompanied the donation.

 

OLD BUSINESS

 

Conference Committee:   Eva Prewitt reporting.  The conference was successful with largest number of 86 participants during the conference continuing education.  Budget was met and held at $6200.  Amount of registration revenue was approximately $2150. 

The conference this year, for the first time, had a registration fee.  The cost was held within range but the security funds within the KEMTIA accounts are limited.  The Dixie Firefighter Association contributed $200 toward sponsorship that went toward the expenses of the out-of-town speakers.  The Green River Firefighter Association and Phil Taylor organized and provided the visual aide and all the electronic equipment for the Saturday speakers and during the board meetings.  Appreciation goes out to the outside help.  A special appreciation goes out to all that had a hand in making the 2003 Fall Conference a success.

 

Dale Edmondson voices concern with procedure of the Jack Carey Nominations and the way it is written in the By-Laws.  A motion was made by Dale Edmondson to revise the By-Laws to reflect the need for the nomination of the Jack Carey Award ballot to be presented with a signature from a member and to have a specific form to file prior to General Assembly meeting.  Motion was 2nd by Steve Burton. Passed.  Dale Edmondson will draft a form for the Jack Carey Award and will post it on the KEMTIA.org Website.

 

A Recommendation from the Executive Secretary is to have a representative check into association’s status with accepting donations and sponsorships for future events.  A motion was made by Dale Edmondson to have Teresa Joyce the Executive Secretary and the President, Theresa Martin to jointly sign and file the proper paperwork on behalf of the best interest of the association to receive sponsorships and donations that will best serve the donator and the organization.  The motion 2nd by Katherine Thomasson. Passed.

 

President, Theresa Martin asks Dale Edmondson to research the by-laws and report back to the E-Board with proper procedure to fill the Past-Presidents position on the Executive Board.

 

Recommendation from Teresa Joyce with concerns of dues and fee increases to have a committee formed to investigate the best interest of the association.  Theresa Martin, President appointed Teresa Joyce as chairman of the committee to report back to the

E-board with recommendations.

 

Committee Chairpersons are appointed:        Political Affairs:                                    Mark Bailey

                                                                                Professional Affairs & Education:    Sharon Pierceall

                                                                                Conference:                                           Mark Bailey

                                                                                Budget and Finance:                           Katherine Thomasson

                                                                                Membership:                                         Teresa Joyce

 

Attempt for next meeting will be in November 2003, with date and location to be announced.

 

Motion by Katherine Thomasson and 2nd by Cosette Spille to adjourn the General Assembly Meeting of 2003.

 

Meeting Adjourned 11:10 a.m.

 

 

Respectfully Signed and Submitted by:

Eva A. Prewitt, KEMTIA Secretary