Kentucky EMT
Instructors Association
Executive Board Meeting,
Sept. 13, 2002
Owensboro, Kentucky
ANNUAL CONFERENCE 2002
"DEDICATED TO OUR FALLEN COMRADES’
EXECUTIVE BOARD MEETING
September 13, 2002
EXECUTIVE INN
OWENSBORO, KYThe KEMTIA Executive Board meeting was called to order by President Mark Bailey on 09/13/2002 at
10:05 AM in Owensboro, KY.
MEMBERS PRESENT:
President Mark Bailey
Vice-President Theresa Martin
Secretary Eva Prewitt
Treasurer Aline Flanagan
Sergeant At Arms John Woodall
Past President Phil Taylor
North Region: Dale Edmondson West Region: John Tucker
Central Region: Jody Grizz East Region: David Wilder
Executive Secretary: Absent
KEMTIA Members: 7 presentApproval of Minutes 06/22/2002: Motion by John Tucker and 2nd by Dale Edmondson to approve minutes as written. Passed.
Treasurer’s Report: Aline Flanagan reporting. As of 09/30/2002 the following funds were in the accounts:
Checking Account: $2,780.17
CD’s: $5,528.00
A motion was made by Dale Edmondson to accept and file the Treasurer’s Report, second by Phil Taylor. Passed
A request from Aline is made to the Board to transfer funds from the KEMTIA Executive Secretary’s Funds to aid in covering the conference expenses. A motion was made by Dale Edmondson to transfer $5,000.00 from the Executive Secretary’s Fund to KEMTIA’s General Fund. The motion was second by Phil Taylor. Passed.
Executive Secretary Report: Announcement of resignation from Linda Cooper as The Executive Secretary is announced. President Mark Bailey made comments that the position as Executive Secretary has become more demanding, will require more dedication of hours and will require more priority in the future than the position has required in the past. The position may also require the Executive Board to later investigate increasing compensation to the Executive Secretary. Mark Bailey also expresses gratitude for Linda Cooper’s role as The Executive Secretary and for amount of money that Linda received annually for her position it was obvious that there were many uncompensated hours that she dedicated to KEMTIA. Arrangements for occupying the position of the Executive Secretary will be made with the newly elected KEMTIA Executive Board.
Old Business: Dale Edmondson opened questions upon writing the resolution for the position of KEMTIA Chaplain. Decision was made to have The Executive Board appoint a Chaplain once a resolution was written for the by-laws and KEMTIA members that were interested had time to contact the Executive Board for referral.
10:25 AM : The Executive Secretary is absent . The chair called for a recess to have the Sergeant at Arms try to locate the Executive Secretary for comments.
10:30 AM: Meeting reconvenes with an entertainment from the chair for a motion to By-pass the Executive Secretary Report until The Regular Business meeting due to the absence of the Executive Secretary. The motion was made by John Tucker and second by John Woodall. Passed
Old Business Continues: Theresa Martin reporting that the finances for last years conference has been finalized and that KEMTIA owes KAPA $1160.04. Receipts have been submitted to Aline Flanagan, Treasurer. Concerns were raised about the billing process and the long duration to finalizing the conference balance. Theresa advised that a new method would be used in the future. A motion was made by Dale Edmondson to pay the account with it not to exceed $1200.00. The motion was second by John Tucker. Passed
KAEMT Olympics Proposed Budget for 2003 was presented to show justification for the sponsorship of $800.00 as was requested during the last Executive Board Meeting. A motion was made by Phil Taylor to write the check for $800.00 to KAEMT to aide in sponsoring the 2003 KAEMT Olympic. The motion was second by John Woodall. Passed.
New Business: Discussions about an April Meeting with some continuing education courses should be offered on Saturday and followed with Executive Board meeting on Sunday. Details will need to be worked out and further discussed. Mark Bailey as President expresses the importance of Regional meetings with the Regional Representatives.
KAEMT has a growing newsletter and request information from KEMTIA. Information from the regions should be sent to Eva Prewitt or Theresa Martin.
Motion to Adjourn the meeting was made by Dale Edmondson and second by John Tucker at 10:43 AM Adjourned.
ANNUAL CONFERENCE 2002
"DEDICATED TO OUR FALLEN COMRADES’
Regular Business Meeting
September 13, 2002 and September 15, 2002
EXECUTIVE INN
OWENSBORO, KYAnnouncement was made from Sharon Pierceall about Jack Carey Award Nomination.
The KEMTIA Executive Board meeting was called to order by President Mark Bailey on 09/13/2002 at
1:15 P.M. in Owensboro, KY.
Announcements by President Mark Bailey about the KEMTIA Mentor Sign-Up Program, HIV Program Paperwork is available at the conference and also the need to have all instructors check their addresses and e-mails and contact Eva Prewitt for changes or errors so that the proper paperwork and announcements can be distributed. Shirts are available for sale and can be purchased through Debbie Sheppard.
MEMBERS PRESENT:
President Mark Bailey
Vice-President Theresa Martin
Secretary Eva Prewitt
Treasurer Aline Flanagan
Sergeant At Arms John Woodall
Past President Phil Taylor
North Region: Dale Edmondson West Region: John Tucker
Central Region: Jody Grizz East Region: David Wilder
Executive Secretary: Linda Cooper
KEMTIA Members: 39 presentTreasurer’s Report: Aline Flanagan reporting. After Executive Board meeting $5000.00 was transferred from the Executive Secretary’s Fund with a current balance of:
Checking Account: $4973.11
3 CDs Total $5,528.00
KEMTIA Total Treasurer Balance $ 10,501.11 with pending open accounts that will need to
Be paid during the Conference.
Executive Secretary Report Opening Statement: President, Mark Bailey reports that Linda Cooper, KEMTIA Executive Secretary has resigned her position due to personal problems and disasters in her life this past year. One application has been submitted to the Executive Board for her position. Once again he expresses gratitude from the Executive Board for all that Linda has given to KEMTIA as Executive Secretary.
Executive Secretary Report: Linda Cooper reporting expresses concerns for checks that have not been cashed and have not come through her bank statements. All checks need to be cleared from the bank. Linda wanted members to know that she did not only donate her time for KEMTIA as Executive Secretary, but also all her working tools as well. Breakdown Report
Total Income: $ 64,675.59
Expenses: $ 56,969.63
Balances
Checking Account $ 18,1991.50
Savings Account $ 5.84
CD $ 5,704.50
Total Value $ 24,701.84
Executive Board Report: Theresa Martin, Vice-President Reports that the $800.00 check has been distributed to KAEMT to help support the Olympics and the check for last year’s conference to KAPA has been distributed. Aline Flanagan reports that she would like to see the checks that she writes to KEMTIA members be cashed and clearing the bank quicker. Dues are $20.00 and you may contact Aline for payment.
COMMITTEE REPORTS:
Northern Region: Dale Edmondson reporting: Concerns in his Region about the Regulations and the changes that are made daily. Dale urges members to go to the KBEMS.ORG Website and review the Regulation Drafts and contact Board Members in writing of needed changes. Multiple meetings across the State will be held to gather concerns regarding the proposed regulations. These meetings will be conducted through KAPA. Dale is on the regulations committee and will address issues for KEMTIA if he receives them in writing via e-mail or via postal carrier. Benton, KY Oct.1, 2002
Glasgow, KY October 8, 2002
Paintsville, KY October 10, 2002
Frankfort, KY October 11, 2002
KEMTIA members are welcomed to attend the meetings.
Central Region: Jodie Grizz reporting; No meetings
East Region: David Wilder reporting; No meetings
West Region: John Tucker reporting; No meetings, busy with evaluations of classes.
Political Affairs Committee: Theresa Martin reporting: Re-emphasizes the evaluation of Regulation Drafts by KEMTIA Members.
Professional Affairs Committee: Sharon Pierceall reporting: Specific Regulation Drafts that should be of importance to KEMTIA members; Instructors are now included under Education Regulation 202 KAR 7:601 and Scope of Practice Regulation 202 KAR 7:701.
Scholarship Awards: Paula Moore- EMT/B enrolling into a Paramedic Course and also
Chad Manning- EMT/FR enrolling into an EMT-B Course.
Applications are still on file and can still be reviewed for the next scholarship awards that will be granted during the year of 2003.
Instructor Serving Since Pins should be available at the next conference 2003.
Mentor Program is available and sign-up is available. List of 2003 Instructors available at present are:
Bruce Walters
Katherine Thomasson
Gary Santana
Sharon Pierceall
Linda Cooper
Stephen Fraley
Mike Swift
Eva Prewitt
James Kuchenbrod
Debbie Peck
Greg Peck
Aline Flanagan
Theresa Martin
Charlie Riggle
Terri Riggle
Ken Smith
Tony CipollaEncourage EMT/FR Instructors to join KEMTIA. Until a list is available to allow a written invitation, please invite any EMT/FR Instructor that you may have contact with to join KEMTIA.
The Professional Affairs Committee has set a goal to establish guidelines and a Code of Ethics for KEMTIA to follow when teaching and/or representing the association.
KEMTIA Educational Institution Application will be filed with KBEMS in the following week after the Conference. The Application was easy to file but the Supporting Documentations and Equipment availability needed more investigation and stalled actual filing of the application. KEMTIA should be an Educational Institution under KBEMS as soon as the application is granted by KBEMS. The application will be on the docket for approval at the next KBEMS Meeting November 6, 2002.
KEMTIA, since July 15, 2002 no longer holds the state contract with KBEMS to provide testing for EMT-B Students. It will be at the discretion of the Training Agencies that are conducting the courses. Decisions about competitive testing fees will be made by the Executive Board and will be made available to all Instructors in the week following the conference. Decisions about Course Fees will be discussed through the Executive Board and will be made available at the time of application.
Two EMT/Instructors have met the criteria as was written in the Regulations to become Instructor Trainers:
Congratulations to Jimmy VanCleve EMT/IT and James Kuchenbrod EMT/IT
Continued Education Courses being taught draft regulations propose that if you are not an Educational Institution approved by KBEMS or a Provider that offers in-house continuing education for your own employees, it is drafted that you must submit documentation for the continuing education courses that you propose to hold and have that documentation approved by KBEMS before you are allowed to conduct the class and be able to distribute continuing education hours.
The Refresher Course was not available at this year’s conference, but all efforts are being made to add it to the 2003 conference. The committee would like to propose to KEMTIA to offer two 24-hour Refresher Courses within each region and also offer the one during the conference 2003. No immediate action can be made due to pending Educational Institution Status.
The Motion is made by Steve Burton to act on the committee’s proposal to offer two 24-hour Refresher Courses within each Region as soon as arrangements are made and financial needs are met per class with KEMTIA after KBEMS approves KEMTIA as an Educational Institution. Motion is second by Bruce Walters. There was discussion that the Executive Board will need to incorporate Course Cost Proposals at the next meeting. Passed.
Budget and Finance Committee: No report to be added to previous Treasurer’s Report by Aline Flanagan.
Conference Committee: Theresa Martin asks KBEMS members for suggestions about Educational Tracts or Potential Guest Speakers wanted or needed for 2003 Conferences. Theresa@bbtel.com
By-Laws Committee: Dale Edmondson reads and submits Resolution for the position of KEMTIA Chaplain to be added to the By-laws. Motion was made by Ginny Shumate to accept the Resolution and second by Terry Fraley. Passed. Copy is attached.
Audit Committee: Appointed via Region by President Mark Bailey:
Joe Welsh, Theresa Joyce, John Woodall and Phil Taylor. Meet with Executive Secretary and KEMTIA Treasurer, audit the books and report back to KEMTIA at the General Meeting 09/15/02. Theresa Joyce is appointed as Chairman.
Nominating Committee: Appointed via Region by President, Mark Bailey:
Chuck Baird, Ginny Shumate, Terry Fraley, and Debbie Peck. Ginny Shumate is appointed as Chairman.
10 Minutes Recess
Motion is made to accept New Members introduced to KEMTIA Organization by Dale Edmondson, second by Ginny Shumate. Passed.
New Business: Nominations for Jack Carey Award:
Phil Taylor
John E. Pennington
Mark Bailey
Sharon PierceallNominations are open for the KEMTIA Executive Board members until 9/15/02 prior to the organization’s meeting being called to order.
Result of Silent Ballot membership vote The Jack Carey Award Recipient for 2002 is
Phil Taylor, EMT-Instructor #81, Instructor Trainer from Corbin, KY. CONGRATULATIONS!
At 02:53PM Recess of Meeting is called until Sunday 09/15/2002 at 8:00AM
SUNDAY SEPTEMBER 15,2002
Business Meeting Reconvenes at 8:10AM, President Mark Bailey presiding.
MEMBERS PRESENT:
President Mark Bailey
Vice-President Theresa Martin
Secretary Eva Prewitt
Treasurer Aline Flanagan
Sergeant At Arms John Woodall
Past President Phil Taylor
North Region: Dale Edmondson
West Region: John Tucker
Central Region: Jody Grizz
East Region: David Wilder
Executive Secretary: Linda CooperKEMTIA Members: 43 members present
A motion is made by Dale Edmondson to accept all new KEMTIA Members to the organization, second by John Tucker. Passed.
A moment of Silence honoring Benny Cooper
Ginny Shumate Chairperson of the Nominating Committee announces the nominees for the Executive Board Members. A motion was made by Dale Edmondson that Nominations be closed, second by John Woodall. Passed. After membership written ballot votes the results follow:
The 2003 Executive Board Members:
President: Theresa Martin
Vice-President: Glenn Allen
Secretary: Eva Prewitt
Treasurer: Aline Flanagan
Sergeant-At-Arms: Phil TaylorIndividual Region Caucuses were called and each Region Voted for their 2003 Representatives and Alternates.
Regional Representatives:
North Region Representative: Cosette Spille
Central Region Representative: Jodie Grizz
1st Alternate: Gary Santana 1st Alternate: Steve Burton
2nd Alternate: John Woodall 2nd Alternate: Steve Sheets
East Region Representative: David Wilder
West Region Representative: Katherine Thomasson
1st Alternate: Carolyn Elliott 1st Alternate: Tracey Purcell
All the Executive Board members were sworn in under oath by Past President, Mark Bailey and the meeting was turned over to the new President, Theresa Martin.
Gratitude and praise was expressed to Mark Bailey for his past three years as KEMTIA President by
Theresa Martin speaking in behalf of all of KEMTIA Members.
Audit Committee Report: Teresa Joyce, reporting. The Executive Secretary did not have all documents available but at the last Executive Board Meeting an Accounting Review had been reported signed by CPA. She did have a reconciliation report that was generated from her new accounting Software. The Audit Committee accepted that report although there was no checks or balances to verify for lack of documentation available. The Treasurer’s books checks and balances were verified. A recommendation is made from Teresa Joyce to accept the Audit Committee’s Report and submit it to the Secretary for file. The motion is made by Dale Edmondson and second by Katherine Thomasson. Passed.
Comments from the Association: Dale Edmondson addresses the group on the regulations. READ AND STUDY THE DRAFT REGULATIONS. Submit your comments in writing back to the Regulations Committee or to KBEMS. You may submit them to dedmondson@ftthomas.org. The comments will be passed along or you are welcomed to attend the meetings that have also been listed previously in these minutes. The Drafts are on KBEMS.org website under Draft Regulations. Individual KEMTIA members need to be heard.
DUPLICATION Benton, KY Oct.1, 2002
Glasgow, KY October 8, 2002
Paintsville, KY October 10, 2002
Frankfort, KY October 11, 2002Phillip Keel addresses the group with concerns to set a deadline to replace the KEMTIA Executive Secretary, Linda Cooper. Open discussion. The position of the Executive Secretary is an appointed position and will be appointed by the KEMTIA Executive Board. Applications for the position will be made available the week following the conference. All applications and/or resumes must be postmarked and sent to the Chairman of the Budget and Finance Committee Aline Flanagan no later than Midnight September 30, 2002. The Executive Board will appoint a member for the position during the Executive Board Meeting, which will be October 13, 1:00PM EDT in Louisville, KY at South Dixie FD.
John Tucker makes a motion to pay Regional Representatives mileage when attending board meetings or functions when they are representing KEMTIA Organization. The Motion was 2nd by Mark Bailey. The Motion was amended by Keith Parsley to also reimburse the Representatives for their meals at the previous state rate and guidelines when they travel to Board Meetings or to any function where they are representing KEMTIA Organization. The Meal rate is $7.00 for Breakfast, $8.00 for lunch and $15.00 for Dinner. The motion was second by Sandy Goldey. Both the Motion and the amendment passed.
Ginny Shumate Addresses the group with a motion to reimburse the Sergeant-At-Arms for a purchase for a new book "Roberts Rules of Order". The motion is second by Dale Edmondson. Passed
Lifetime Members: During 2002 there were three men that received the Lifetime Member Honors. Unfortunately they were not able to be present at the Friday Evening Awards Banquet where the intent was to present them with plaques that were made for them. The Board asks for the member’s Regional Representatives to distribute the plaques to these three outstanding members that have dedicated their lives to EMS: Larry Goodin, Pat Trevethan and Rondall Meadows
Keith Parsley entertains the idea to be an Independent Organization and to investigate the possibility to conduct a KEMTIA Conference. Discussion was open and the idea and arrangements to have a Spring Conference for KEMTIA in April and to still incorporate the Fall Conference with other organizations of EMS to be seen and heard as KEMTIA Members. No actions taken, discussion only.
A motion from Laura Craig to set the KEMTIA Fees for Testing Evaluations on this date at this meeting. Motion is second by Katherine Thomasson.
An amendment to the motion, by Ginny Shumate, is made to initially set the fee for $35.00 per student with the ratio of 5 students per 1 Evaluator and to allow the Executive Board to investigate the finances and costs with a deadline of January 1, 2003 to have a set fee available. Amendment is second by Katherine Thomasson.
Committee Chairpersons are appointed: Political Affairs: Glen Allen
Professional Affairs: Sharon Pierceall
Conference: Glen Allen
Budget & Finance: Aline Flanagan
Motion to adjourn made by Steve Burton and second by Katherine Thomasson at 10:30AM.
Resolution 1
KEMTIA Meeting September 13, 2002Whereas, The Executive Board has recognized a need for KEMTIA to establish the position of Chaplain; and
Whereas, The creation of that position requires a change in the Bylaws of this association;
THEREFORE BE IT RESOLVED that the Bylaws be amended in Article V Election of Officers, Section 1: a new item is placed as B.
The Executive Board shall appoint an individual to serve in the capacity of Chaplain on behalf of KEMTIA at the discretion of the Board on any occasion the Board feels appropriate.
Submitted by The Executive Board Executive