Kentucky EMT Instructors Association
Executive Board Meeting Minutes of April 16, 1999
Ashland, Kentucky

CALL TO ORDER: The Executive Board Meeting of KEMTIA was called to order by President Phil Taylor on April 16, 1999 at 1009 hr. in Ashland, Ky.

MEMBERS PRESENT: See attached sign in sheet.

MINUTES: Motion by Kenny Etherton to approve minutes of January 1999 Board Meeting, second by Carolyn Elliott. Motion passed, minutes approved.

TREASURER’S REPORT: The report of the treasurser was received and filed, pending the audit of the Treasurer’s records.

EXECUTIVE SECRETARY REPORT: Recieved, copy enclosed with minutes. Motion by Ann Reeser, second by Roland Clark to approve the Executive Secretary’s report, motion passed.

There will be an EMT-FR rollout on Saturday of the September EMS Conference in Owensboro, KY (the conference dates are: Sept 8-11, 1999). Preregistration will be required and the cost will be $60.00. KEMTIA will be responsible for all costs involved in the presentation. There will possibly be more EMT-FR rollouts across the state as the need arises.

COMMITTEE REPORTS

POLITICAL AFFAIRS: Ann Reeser reporting.

The EMT proposed regulations were turned down and put on the back burner due to so many last minute changes. The transition course will not have any time extension--as of July 1, 1999, any EMT who has not completed a Transition Course will no longer be certified.

Ann further reports that there is still some inferior instruction going on by some instructors. The short staffing in the EMS office creates a delay in investigation of any issues/complaints of instructor problems.

PROFESSIONAL AFFAIRS: Sharon Pierceall & Theresa Martin reporting

-Instructor Pins--a sample will be available to present at the next Board meeting.
-Shirts with KEMTIA logo-order blanks are available from the Treasurer to place an order,
-EMT Scholarship-being researched. Further will be presented on Sunday.

OLD BUSINESS

HIV COURSE: Completed draft submitted to the Board. President Taylor will submit it to the CHS Aids Education Coordinator for approval.

A motion by Kenny Etherton, second by Alice Nordine to appoint an HIV Coordinator for KEMTIA to issue all HIV certificates after a roster is submitted by the instructor. The certificates will be numbered sequentially; and have Phil Taylor as the coordinator with Carolyn Elliott as backup. Motion passed.

EMT-FR ATTENDEES can not teach other EMT-FR instructors. EMT-FR instructors can continue to teach only if he/she has attended a ROLLOUT.

INCORPORATION STATUS has been reinstated at a cost of $25.00

KEMTIA/KAPA MEETING: the meeting between the officers of both organizations has not been scheduled due to continuing conflicts of time. This issue will need to be addressed by the incoming president of KEMTIA (whether Phil or another).

EMS services must be aware that all EMTs must have an orientation after being hired, which is service specific. The EMT-B curriculum provides only basic instruction and is intended to be built upon. We know that much of an EMT’s expertise is obtained by "on-the-job" training. Experienced EMTs must realize that when they completed the EMT course, they also had "a lot to learn". KAPA and the EMS Branch Office are conducting a dialogue R/T ride time and other issues. KAPA has made a commitment to this and will be more willing to work with EMT Instructors to assure quality education for EMT students.

EMS CONFERANCE: more instructor involvement is needed. Make every effort to attend and be involved with KEMTIA.

NEW BUSINESS

STATE TESTING CONTRACT: KEMTIA has developed a proposal for presentation by April 31, 1999 which is the deadline. Fewer students are expected for testing/evaluation. To date 650 have been evaluated since July 1998; most of which have been evaluated by KEMTIA.

REGIONAL TEST COORDINATORS: there was much discussion about the need for Regional Test Coordinators. The position is appointed by the Board. It is also noted that there is no mention of the Regional Test Coordinator in the bylaws of KEMTIA. A committee consisting of Kenny Etherton, chair; Dale Edmondson, Ann Reeser and Nancy Gainer was appointed by President Taylor to investigate the need for a Regional Test Coordinator and to make recommendation for improvement in this area. A resolution of this issue is needed by Sunday’s session.

TESTING ISSSUES: it is necessary to combine small classes to be tested in order for KEMTIA not to loose money, and to assure adequate testing staff. Some instructors refuse to combine classes. There was recommendations to go to central testing to help to resolve this issue. No action was taken on this recommendation. Guidelines for number of evlaluators for test sites will be mailed to the Test Coordinators by the Executive Secretary.

KEMTIA WEB PAGE: a committee consisting of Laura Craig, chair; and Nancy Gainer, Theresa Martin, and Phil Taylor to talk to John Hultgren and work with him to develop KEMTIA page on the EMS CONNECTION.

OPEN MEETING LAW: Bob Calhoun is to research, to determine KEMTIA is subject to the Open Meeting Law.

BOB GAINER: Bob Gainer, President of KAPA spoke to the Board. He stated he does not believe there is a problem between our two organizations. The Boards of both KAPA and KEMTIA need to work together on EMS 2000. Implementing agencies set Instructor requirements and KAPA is only concerned with getting a quality EMT from the classes. KAPA is open to being more receptive to KEMTIA teaching and training issues. Many skills are OJT for EMT graduates. EMT -B classes teach basics only.

EDUCATOR TRACT OF EMS CONFERANCE: Nancy Gainer reporting. Last year (1998) the MOI sessions at the EMS Conference was scheduled with extremely poor attendance by EMT Instructors. There will be an Educational Moi Tract again this year, but attendance must be better.

KEMTIA DUES: a reminder from the Treasurer to complete the new form and submit dues ASAP. The Board Meeting recessed at 12:30 P.M. and will reconvene at the General Assembly at 1:00 PM.

 GENERAL ASSEMBLY 04/16/99

CALL TO ORDER: The General Assembly was called to order by President Taylor at 1:25 PM

All Instructors introduced themselves as is tradition at the General Assembly Meetings .

APPROVAL OF MINUTES: A motion by Art Cook, second by Steve Burton to approve the minutes of the January 1999 Board meeting. Motion passed. Minutes approved.

TREASURER’S REPORT: are received and filed pending results of the Audit Committee. President Taylor appointed David Belcher as chair of the Audit Committee with members to be Dale Edmondson and Steve Fraley.

EXECUTIVE SECRETARY’S REPORT: Copy with minutes. Motion by Ginny Shumate and second by Carolyn Elliott to approve the report. Motion passed.

NOMINATING COMMITTEE: Appointed by President Taylor

John Hultgren to chair with Art Cook, Bob Fegenbush and Carolyn Elliott as members. Submit nominations for officers to this committee.

COMMITTEE REPORTS

POLITICAL AFFAIRS COMMITTEE: Ann Reeser reporting. All as reported at the Board meeting with the following additions:

DATES FOR THE EMS TRAINING COMMITTEE AND EMS COUNCIL MEETINGS:

EMS TRAINING COMMITTEE: February 22, 1999

May 6, 1999 (in Hopkinsville)

May 24, 1999 (may be canceled)

August 23, 1999

November 15, 1999

EMS COUNCIL MEETINGS: February 23, 1999

May 25, 1999

August 24, 1999

November 16, 1999

Ann will continue to represent KEMTIA at these meetings. She encourages all Instructors to attend as many of the meetings as is possible.

PROFESSIONAL AFFAIRS COMMITTEE: Sharon reporting All as reported in Board meeting above.

CONFERANCE 2000: Theresa Martin reporting She has received several bids from Louisville hotels. The dates will be April 7-9, 2000. More information will be presented later.

CONFERANCE 2001: Laura Craig reporting with proposals from Elizabethtown hotels.

Motion by Steve Burton, second by Brian Taylor to move the location of the April Conference to the Central area of Kentucky instead of rotating from East, West and Central Ky. This motion was made in April 1998 and was tabled. Much discussion of the motion and tabled motion from 1998. Motion passed. This results in a change in the Bylaws, a copy of which will be sent by the secretary in the minutes.

NEW BUSINESS:

>A moment of silence was observed in honor of Mike Peyton who was killed in a tragic accident on August 29, 1998.

>Thanks from Doug Wright for being allowed to view the film from the 1998 April conference.

It is noted that the April Conference is taped each year to allow instructors who have experienced hardships to view and thus maintain certification.

>Concern was expressed about how EMTs can get a Refresher Course, since the Transition Course will not be extended. A 24 hour refresher course is not required per se, but the National Registry has specific instructional requirements, which can be done within each component.

>The Board will have the contract bid ready for submission by the deadline of April 30, 1999.

>Jody Grizz expressed desire to see the travel pay be put back in with the instructor/evaluator pay at tests. The board had increased the pay from $85.00 to $100.00, with the increase intended to cover the mileage. Concern was expressed about excessive mileage, say more than 40 miles. The Board will take the concerns and recommendations into consideration.

>The Executive Secretary has a listing of all starting classes in order to coordinate testing in a better fashion, i.e. combining of small classes for more efficient use of evaluators. Basically y the guidelines are 1 evaluator per each 6 students to be tested.

>when classes are combined and equipment is brought from several teaching sites, each agency is responsible to bring marked and recognizable equipment for the test site use. Instructors are responsible for:

(1) assuring students are prepared to test and

(2) to have the equipment to test on.

>Resolutions need to be submitted to the secretary by Sunday’s session.

>Shirts with Kemtia logo are available for order, see Theresa Martin to place an order.

>Applications for the Dr. Carey nominations need to be submitted by the end of today’s session, to allow the award to be presented tonight at the banquet.

>The HIV course draft has been submitted to the Board for submission to CHS for approval. No rollout will be necessary. A Coordinator will prepare all certificates after instructors submit a class roster to him. The instructor for the HIV class will have all attendees to bring a self addressed, stamped envelope with them to the class so that certificates can be mailed to them after receiving the completed ones from the coordinator.

>Ann Reeser reminds our association membership that all members need to unite and stand together. EMS is for the good of the citizens of Ky.

>Regional board representatives: some regions have no representative and some representatives do not attend the Board Meetings. Please choose your representatives wisely.

>Please make sure that the Secretary has current name and address. There have been many returned Board Meeting minutes due to incorrect addresses.

Motion by Bobby Burnett, second by Katherine Thomasson to recess until Sunday morning at 9:00 AM. Motion passed.

CALLED BOARD MEETING

04/16/99 AT 7:30 PM

A called Board meeting met at 7:30 P.M. for the purpose of finalizing preparation of the State contract to be submitted by April 30, 1999.

The EMS Branch is projecting 2000 EMT students to be tested in the 1999-2000 year.

A motion by Dale Edmondson, second by Alice Nordine for officers of KEMTIA to make contract proposal. Motion passed.

A motion by Bob Fegenbush, second by Carolyn Elliott to continue with current guidelines of 18 or more students per test site to break even and smaller classes to combine whenever feasible. Motion passed.

The EMS office needs 3 weeks prior notice before practical testing.

Kenny Etherton reporting on committee to study and make recommendations relating to Regional EMT test Coordinators: recommendation to keep the position and develop a Job Description for it.

Dale Edmondson, Bobby Burnett and David Belcher will develop Regional Test Coordinator job description and have inplace by July 1. It will probably take about a year to revise KEMTIA bylaws. Any bylaws change requires full membership approval.

Further guidelines for testing:

-Test site is based on a minimum of 18 students with $100.00 pay to each evaluator

-Ratio of 6 students per each evaluator

-If evaluators wish to split the amount (including the same amount for the Team Captain +$1.00/student) they may do so--to allow more evaluators but less pay for them. The pay may not go over the total amount set by the number of students.

-Team captain is to test only for retests. Otherwise their job is to be team captain.

-Retests will be charged if the original test was at another site.

Adjourned at 8:30 pm

GENERAL ASSEMBLY RECONVENED

SUNDAY 04/18/99 AT 9:00 AM

The General Assembly of KEMTIA was reconvened at 9:00 am by President Taylor.

Marcia Burklow addressed the instructors to say:

There have many changes of the EMS Regulations from the original submitted. She wants a committee comprised of KEMTIA members appointed to work on regulation and to make recommendations and changes on the regulation proposals. She will make a recommendation to the Training Subcommittee that KEMTIA voluntarily wants to be participating in the process beacuse "KEMTIA is tires of what the State is doing". This will be reported unless she gets information to the contrary. This committee will have a very large and busy time to get this to the legislature this year.

Motion by John Pennington, second by Dale Edmondson to have a representative from each region on this committee. Much discussion followed--make sure that if you are on the committee, that you attend; failure to do so creates extreme difficulty for the other members. A call for the question and was passed. The motion was voted on with 39/yes and 17/no. Motion passed.

It is reported that a committee comprised of Dale Edmondson, chair and with Bobby Burnett and David Belcher as members has been appointed to work on the bylaws and job descriptions, i.e.

Regional Board Reps. Test Coordinator(test captain), Executive Secretary, Reporter and Parliamentarian. Please submit any recommendations to them. A report will be made by the nest Board meeting in June.

Audit Committee: David Belcher reporting that financial records appear satisfactory.

A motion by Dale Edmondson, second by Steve Burton to suspend the normal order of business and proceed to the election of officers. Motion passed.

The meeting was turned over to the Nomination Committee: John Hultgren, chair

The following nominations were received for President: Mark Bailey, Phil Taylor, Nancy Gainer, Dale Caudill

Mark Bailey was elected as President

The following nominations were received for Vice-President: Nancy Gainer, Tim May, Jimmy Vancleave

Tim May was elected as Vice-president

The following nominations were received for Secretary: Aline Flanagan, Vanessa Oney, Nancy Gainer

Aline Flanagan was elected as secretary

The following was nominated for Treasurer: Theresa Martin

One vote was cast by the Executive Secretary, Theresa Martin is Treasurer

The following nominations were received for Sergeant-at-arms: Louis Hinch

One vote was cast by the executive secretary, Louis Hinch is Sergeant-at-arms

 Return to Business portion of meeting

PROFESSIONAL AFFAIRS: Sharon Pierceall reporting. The scholarship was presented.

Motion by Bobby Burnett, second by Carolyn Elliott to accept and pass on implementation to the Professional Affairs Committee. Motion passed. A copy of the Scholarship is with the minutes.

The Dr. Carey recipient for 1999 is Bobby Burnett, who was recognized by the assembly.

No Resolutions to be presented.

Motion by Ann Reeser, with numerous seconds to appoint a Parliamentarian and provide with a copy of Robert’s Rules of Order. Motion passed.

USER NAME AND PASSWORD TO ACCESS KEMTIA WEBPAGE can be obtained from Theresa Martin.

A strong effort will be made to get minutes of KEMTIA Meetings out to members within 45 days.

This is a tremendous undertaking and requires many hours of work from the Secretary.

NEW OFFICERS AND REGIONAL BOARD REPRESENTATIVES WERE SWORN IN BY THE EXECUTIVE SECRETARY.

President: Mark Bailey

Vice President: Tim May

Secretary: Aline Flanagan

Treasurer: Theresa Martin

Sergeant at arms: Louis Hinch

Past President: Phil Taylor

Regional Board Representatives:

1) Jim Thompson 2) Alice Nordine

3) Rodney Head 4) Gary Madison

5) Bob Fegenbush 6) Tony Cipolla

7) Dale Edmondson 8) Gary Santana

9) John Woodall 10)Tom Adams

11)Greg Fraley 12)Anna Brown

13)Carolyn Elliott 14)Vicki Newton

15)Clark Rowland

 The gavel was passed from outgoing President Taylor to incoming President Bailey.

President Bailey reminded Regional Reps to be at meetings since lots of activity would be going on. Notify him if you are willing to serve on any of the committees.

Dale Edmondson requests input from Regional Testing Coordinators for their job description.

A reminder: CONFERANCE 2000 WILL BE APRIL 7-9, 2000.

REMEMBER TO CHECK THE DATES OF THE EMS COUNCIL AND TRAINING SUBCOMMITTEE AND ATTEND IF POSSIBLE,

THE NEXT BOARD MEETING OF KEMTIA WILL BE JUNE 26, 1999 AT SOUTH DIXIE FIRE STATION IN LOUISVILLE, KY AT 1:00 PM.

Steve Burton suggests that the Executive Board of KEMTIA request an audience with Rice Leach to introduce our organization and our concerns about EMS in KY to him.

Submit any concerns to Tim May on Political Affairs, for input on the EMS Regulations. Also submit the name of your regional representation for this committee to Tim. Remember to approach any changes to be considered in a professional manner.

The state testing contract will be prepared and submitted by April 30, 1999.

A motion by Phil Light,second by Katherine Thomasson, to request from the EMS Branch office a complete copy of proposed EMT Regulations as amended and have them placed on John Hultgren’s KEMTIA page. Motion passed. President Bailey will contact and get this done.

Bobby Burnett volunteered to make a paper copy of this document and mail at his expense to anyone needing it.

A motion by Philip Keel, second by John Woodall to make Bob Gainer an honorary member of KEMTIA, Motion passed.

President Bailey will make committee appointments at a later date.

Meeting adjourned at 12:40 P.M..

 

TRANSCRIBED AND SUBMITTED BY:________________________________________

SECRETARY KEMTIA

 REGIONAL TESTING COORDINATORS:

1) DEBBIE PECK

2) RON LEATHERMAN

3) JOHN TUCKER

4) GARY MADISON

5) MARTIN BOSEMER

6) CHARLIE RIGGLE

7) SHERYL BORN

8/9) GARY SANTANA

10) TOM ADAMS

11) STEVE FRALEY

12) JOHN PENNINGTON

13) PHIL TAYLOR

14) RANDY HERRON

15) GLENN PHILLIPS