Executive Board Meeting Minutes of April 7, 2000
Louisville, Kentucky
Kentucky EMT
Instructors Association
Executive Board Meeting Minutes of
April 7, 2000
Louisville, Kentucky
CALL TO ORDER: The Executive Board Meeting of KEMTIA was called to order by President Mark Bailey Friday 04/07/00 at 10:05 AM in Louisville, Ky. President Bailey welcomed everyone to the meeting & Spring Conference with the theme "Strength Through Cooperation".
ATTENDANCE: A quorum was present. The following Board members were present:
OFFICERS:
President-Mark Bailey
Vice-President-Tim May
Secretary-Aline Flanagan
Treasurer-Theresa Martin
Sergeant-at-arms-Absent
Past President-Phil TaylorREGIONAL BOARD REPRESENTATIVES:
1) Kenny Etherton
2) Phillip Keel
3) Absent
4) Absent
5) Robert Fegenbush
6) Tony Cipolla
7) Dale Edmondson
8) Gary Santana
9) John Woodall
10) Nancy Gainer
11) Absent
12) Absent
13) Carolyn Elliott
14) Vicki Newton
15) Clark RowlandExecutive Secretary: Linda Cooper
APPROVAL OF MINUTES: Motion by Dale Edmondson, second by Nancy Gainer to accept the minutes of the January Board Meeting. Motion passed.
TREASURER’S REPORT: Theresa Martin reporting See the attached Treasurer’s Report.
Theresa Martin placed the amount of funds needed to pay for the shirts into the treasurery with her personal money, due to the lack of adequate balance in the bank. A motion was made by Kenny Etherton, second by Robert Fegenbush to repay Theresa. Motion passed.
Motion by Dale Edmondson, second by Robert Fegenbush to accept the report and file, pending the audit to be conducted. Motion passed.
EXECUTIVE BOARD REPORTS: none
OLD BUSINESS:
1. Resolutions Committee: Dale Edmondson reporting. All of the resolution were reviewed by the Board and were approved by the Board and will be presented to the General Assembly. The resolutions will be presented to the full body membership for approval at the afternoon session. (A copy of the final version is to be placed on the KEMTIA web page)
FALL CONFERENCE FOR EDUCATION: Due to the resolution which will change the time for the annual KEMTIA conference to coincide with the EMS Conference & Trade Show held in September, starting with the year 2001, concern was expressed about instructors who would require the education time for certification before the next KEMTIA Conference. This issue was assigned to the Professional Affairs Committee.
Marsha Burklow stated that the instructor needing CE time for recertification before September 2001, could view the films of this year’s CE, which will be filmed on video by Phil Taylor. If an instructor needs to view the films for recertification, contact the EMS Office.
2. A motion was made by Dale Edmondson, second by Kenny Etherton to pay $65.80 for the plaque for past president, Phil Taylor. Motion passed.
3. AIDS COURSE: The HIV/AIDS course submitted by KEMTIA has been approved by the Cabinet. We have a provider number and Phil Taylor, who is coordinating the program has developed a certificate which will be difficult to duplicate. Thanks to the individuals who have developed and brought this course to completion: Aline Flanagan who wrote the curriculum outline; Ann Reeser who tracked the course through the Cabinet: and Phil Taylor who will be the course coordinator.
This course outline is intended to be placed on the web page for access by the instructors of KEMTIA.
The fee schedule is proposed as follows:
$2.00 for an EMT student; $10.00 for recertification. $2.00 for each will go to Phil Taylor to cover expenses. The remainder will go to the KEMTIA treasurery. A motion by Robert Fegenbush, second by Carolyn Elliott for a copy of the class roster with the money to go to the treasurer and the original roster will go to Phil to issue the certificates. Motion passed.
The completed certificates will be sent to the instructor for dispersing to the participants.
There was soon concern about the fee structure being inadequate to cover Phil’s costs. This issue will be discussed in the General Assembly this afternoon.
NEW BUSINESS:
1. Martin Bosemer presented a request from Fort Knox. The government has decreed that all medics in the army are to be certified EMTS. The number is approximately 180 at Ft. Knox and 300+ at Ft. Campbell; also there are many Army Medics in the Northern KY/Cincinnati area. This undertaking would include teaching and certification of these individuals. It could blossom into a very large undertaking. Does KEMTIA want to pursue this?
A motion by Nancy Gainer, second by Carolyn Elliot to work with Ft. Knox to facilitate this education process. Motion passed.
RECESS: The Board recessed at 12:45, to reconvene with the General Session at 1:00 PM.
The Executive Board Meeting was reconvened by President Bailey at 5:50 PM. The purpose of the meeting is to discuss the state contract for the coming year 2000-2001, specifically to determine fee schedule and projected number of students to be tested. A motion was made by Dale Edmondson, second by John Woodall For the president, Vice-president, Treasurer and Executive Secretary to be the committee to negotiate the contract with the state. Motion passed.
Phyllis Portman reports that Bobby Burnett is willing to copy the Domestic Violence handout (72 pages) for anyone who signs up for it.
Dale Edmondson introduced a resolution (#12) to designate a time frame of 20 years or more at the time of retirement as an active Instructor which would automatically result in that instructor becoming a Lifetime Member, second by John Woodall. Motion passed. This resolution will be presented to the General Assembly on Sunday as Resolution #12.
The Board went into Executive session to handle personnel issues. A committee comprised of Dale Edmondson, Tony Cipolla and Vicki Newton will sit down with Linda Cooper to determine answers to her salary, timeliness of issuing checks to evaluators, designation of test coordinators.
A report will be brought to the called Executive Board meeting on Sunday at 8:00 AM.
Recessed at 6:30 PM
Reconvened (Called) Board Meeting
Sunday 4/9/00The Called Board Meeting of the Executive Board was called to order by President Bailey at 8:05 AM
Report of committee meeting with Linda Cooper, Dale Edmondson reporting:
-Timeliness of check dispersment to evaluators: Vouchers are not submitted to the state in a timely manner, and money not sent to Exec Secretary from state. This will be corrected with the new change in which the Exec Secretary will pay the checks out of the existing account.
-Payment schedule:
-Executive Secretary Pay: $35.00 flat fee/course and $1.00/student tested.
-Test Coordinator: contacts the evaluators. Receives $35.00/course. All costs involved in the class setup is taken from this fee.
-Exam Rep: handles paperwork from test site. Receives $100.00/test and $1.00 per student tested.
-Some Test Coordinators are not very active.
-A real audit is recommended
-23 Test Coordinators have been trained across the state.
-Test coordinators are tending to use the same set of instructors for all evaluations. This is problematic.
-If unable to get an Exam Rep, the Exec Secretary has been doing this.
-Suggest the TC from each of the newly created regions assign the Exam Rep, using an alternating with a grid format. The T.C.s are going to have to take control of this issue.
-More Exam Reps are needed. The new board will need to form a committee to get a class ASAP, but with at least a month’s advance notice. This class is to be open to all
KEMTIA instructors who wish to receive the training. The new Board will form a committee and get this done, by order of President Bailey.
-Is the salary received by the Exec Secretary adequate? She responds: sometimes yes, sometimes no. The salary formerly came out of contract money.
-Recommendation that the next Board assign someone to audit the entire books of the Exec Secretary. This was made in the form of a motion by Dale Edmondson, second by Nancy Gainer. Motion passed. President Bailey assigned this to the Budget & Finance Committee. The committee will be chaired by Theresa Martin. Mark Meunch and Kenny Etherton will be members. The Board will reimburse for travel.
-After the audit is completed, a set salary needs to be determined for the position of Executive Secretary. Questions regarding the excess money in the Exec Secretary account will be addressed after the audit is completed.
-Re funds/payment for the HIV/AIDS class are as follows:
$2.00 for initial EMT-B class participants-the entire amount to go to Phil
$10.00 for recert fee, $5.00 to go to Phil, $5.00 to go to the Treasurery.
Adjourned at 8:55 AM.